Title Searches in Puerto Rico: What Makes Them Different?
1. Copies: Recorders at different PR registries do NOT keep actual copies of documents. ProTitleUSA is not able to pull a copy as there are none available at the recorder's office. There is only recording information for each document entry which gets abstracted onto our form in Spanish.
2. Who has copies of documents? In PR, only a notary attorney (unique position for PR attorney) who originally recorded the document(s) will have the originals and can provide copies to interested parties at an additional fee. The attorney typically charges anywhere from $25.00 to $50.00. In ideal cases, a letter of appointment to show the interest in the property is needed to contact the attorney. The summary sheet that we deliver should have the attorney's name and phone number for contact. Note: If the attorney forgets to pick up the originals from the recorder, the original documents get destroyed within 90 days.
3. How to get copies? Most notary attorneys speak English but not all. There is a government supported phone number that provides the updated information for any registered attorney in case they moved, etc. The phone number (subject to change) is 787-763-8816.
4. Who records documents in PR? A notary attorney is responsible for recording any document in PR. Recording companies should have a local attorney in each of the PR registries for recording purposes. The abstract form provided by ProTitleUSA and the new document should be sufficient to record a document. The notary attorney document verification should be the step before recording the document.
5. Searching the registry: The title search in all PR registries can only be conducted by legal description or recording information of the deed. You cannot search by name or address; therefore, when placing the order for a PR title search with ProTitleUSA, be ready to provide a legal description for the property of interest.
6. Contacts ProTitleUSA has a list of local PR notary attorneys to cover your needs in all of the registries of PR.
7. Translation fees: ProTitleUSA does not charge for translation. We translate the title search abstract from Spanish into English for free.
8. Document retrieval service (currently unavailable): This is a very difficult task because you would need to find and call each individual attorney to get each document affecting title which can take weeks. In the case of attorney's relocation, death, or being absent, the task becomes time consuming and burdensome. Stay tuned for updates on this service launch.
9. Tax Information (CRIM): Tax Information is NOT available with the search abstract and Tax Certification is considered a separate service. The fee for a Tax Search aka CRIM Search in PR is $150.00. The starting point for the search is a property number, owner's name and full SSN. The tax search is conducted by a PR local searcher with CRIM account access.
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